Projects
151st Kentucky Derby
The Challenge
The Kentucky Derby is one of the most iconic sporting events in the world, with Churchill Downs hosting more than 150,000 attendees across various experiences, from VIP access to general admission. For the 151st running in May 2025, TMS was tasked with managing logistics for a complex web of shuttle operations, delivery coordination, VIP access, and mobility support, while working within the constraints of limited space, evolving plans, and strict timelines. A major challenge emerged just weeks before the event when one-third of a key parking lot was unexpectedly lost, requiring immediate re-planning and mitigation.
The Process
To execute the Derby transportation plan, TMS:
The Results
Optimized Parking & Traffic Flow
The revised parking and traffic flow strategy prevented congestion and maintained VIP expectations despite reduced space.
Improved Delivery Efficiency
The delivery coordination system dramatically improved efficiency, minimized bottlenecks, and ensured critical event materials arrived on schedule.
Seamless Shuttle Services
Guests experienced minimal delays across all shuttle services, and mobility assistance was widely available throughout the property.
The Conclusion
The 151st Kentucky Derby underscored the importance of agility, planning, and on-the-ground expertise when executing transportation for a high-profile, high-pressure event. TMS not only met the baseline expectations for staff and guest movement but also delivered under pressure when unforeseen challenges threatened to derail critical components of the plan. The outcome was a safe, seamless, and elevated experience for tens of thousands of Derby participants, once again proving why TMS is trusted at some of the world’s most prestigious events.
